Energy Administrator

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POSITION OVERVIEW
Envision Cooperative is looking for an Energy Administrator to be based at the Rugby Office. The Energy Administrator’s responsibilities involve marketing, accounting, reporting, pricing, inventory, environmental compliance, and other duties as assigned by the Energy Division Manager. The Energy Administrator will maintain a positive attitude that promotes teamwork within the cooperative and a favorable image of the cooperative. The Energy Administrator must be a detail-oriented, results-driven individual with a commitment to quality, accuracy, and the ability to organize and prioritize workloads to meet deadlines.
 
RESPONSIBILITIES

• Conduct daily reconciliation of assigned sales batches.  Close batches each day.
• Enter invoices received from vendors, enter receivers for product received but not billed at month end.
• Enter estimated credits for product returned to a vendor.
• Maintain energy customer tank files.
• Dispatch drivers to daily routes.
• Answer phones, take payments, and assist customers with discrepancies or any questions regarding deliveries.
• Maintain and oversee fuel assistant customers.
• Maintain tank purchases, rentals, leases, and bill customers accordingly.
• Assist with maintaining customer budget accounts.
• Assist with entering data for quantities of products issued and transferred between locations, inventory and cycle count adjustments into company database.
• Assist with maintaining inventories at levels to assure service with a minimum of delivery delays, yet maintain inventory turn goals.
• Assist with preparing monthly inventory reports for management in a timely manner.
• Track all in-shipments to verify accuracy against the delivery ticket, proper quantity, price as ordered, and quality.
• Track all sales of energy products at Rugby locations.
• Troubleshoot inventory quantity discrepancies.